If you’re planning to hire a custom software development company in South Africa in 2026, choosing the right partner is a strategic decision.
South Africa has become a premier destination for enterprise and custom software development, offering strong engineering talent, global delivery standards, and mature legal frameworks. However, not all software development firms operate at the same level of technical depth, security maturity, or long-term scalability planning.
Asking the right questions upfront can protect your budget, intellectual property, and long-term product success.
Why Work with a Custom Software Development Company in South Africa?
South Africa has become a preferred destination for custom software development for multiple reasons. For one, we offer strong engineering talent, high English proficiency, and experience working across international markets.
South African development teams are also well versed in global delivery standards and can collaborate effectively with organisations across Europe, North America, the Middle East, and more. For many markets, these teams have a reputation for delivering complex enterprise-grade software and offer mature legal and intellectual property frameworks.
This allows businesses to access high-quality technical expertise while maintaining strong communication, governance, and long-term continuity.
How to Choose the Right Software Development Company
Below is a list of questions to ask a software development company to assess their experience, technical depth, communication, stability, processes, and legal considerations. Armed with this information, you can make a confident, informed decision.
Experience & Industry Fit of a Software Development Company
Ask these questions to gauge whether a South African software development company’s experience aligns with your specific needs.
1. Can you show examples of similar projects you’ve completed?
Why this matters: Past projects reveal whether a development partner understands the real-world challenges of your industry.
When hiring a South African software development company, ask them to share real, relevant work to give you a clearer idea of how they solve problems and approach projects. It also helps you understand if their experience genuinely aligns with your industry, tech stack and customer needs.
This information helps you reduce risk and reassures you that they can handle what’s ahead.
Look for:
- Case studies in similar industries
- Projects of comparable scale
- Work aligned with your technology requirements
- Teams that understand your business language
When a partner has walked a similar path before, you spend less time explaining and more time building.
2. Can you provide client references?
Why this matters: References offer insight into how a team performs under real-world conditions, not just ideal ones.
Speak to past clients about reliability, communication, conflict resolution, and consistency of delivery. Software development is complex, and challenges are inevitable. A strong partner will remain steady when things don’t go according to plan.
3. What makes your company unique?
Why this matters: Clear differentiation helps you assess both technical and cultural fit.
The right partner should be able to clearly explain their value proposition and what differentiates them from the rest. Is it their industry knowledge, technical depth, team stability, delivery approach, or their integration of AI into their engineering workflow?
Many development companies consider themselves “experienced” or “innovative”, so this question helps you go deeper.
Technical Expertise & Future-Proofing in Software Development
The next set of questions helps you determine a development team’s technical depth, decision-making approach, and ability to support your product over time.
4. What qualifications, certifications, and training does your team have?
Why this matters: Continuous learning reduces the risk of outdated tools, architecture, and technical debt.
Look for evidence of ongoing training, recognised certifications, and a commitment to engineering best practices. A software partner that invests in continuous learning and structured training (think emerging practices like AI-augmented development) is less likely to rely on outdated tools or introduce avoidable technical debt.
5. How do you estimate cost and timelines?
Why this matters: Transparent estimation protects budgets, timelines, and trust and helps avoid surprises later in the project.
Read our The Art of Guesstimating article to understand the various methods of tackling this.
A trustworthy software development partner should be transparent about how they handle scope, uncertainty, sprint planning, and risk. Understanding their estimation approach upfront will help you set realistic expectations around cost, timelines and delivery.
6. How large will my app scale?
Why this matters: Scalability affects everything, from infrastructure and performance to security and cost.
Whether you’re supporting a small internal team or thousands of customers, your software development partner should design systems with growth in mind.
Remember, the architectural decisions made early on will determine how smoothly, securely, and cost-effectively your system can expand as demand increases.
7. Where will the web application or database be hosted?
Why this matters: Hosting decisions influence availability, compliance, and operational responsibility.
Every application requires reliable infrastructure, whether cloud-based, on-premises, or hybrid. Your software development provider should recommend an environment that fits your operational, security, and budget requirements.
Also, they should clearly explain how uptime, monitoring, access control, and ongoing responsibility are managed.
8. Do you monitor the final product for security and performance issues?
Why this matters: Ongoing security and performance monitoring help prevent downtime, breaches, and user-facing performance issues. Public-facing applications, in particular, require continuous oversight.
Ask how your development partner approaches application monitoring, security standards such as OWASP, intrusion detection, and performance tracking. Monitoring helps identify issues early and ensures users are not negatively affected by poor performance or vulnerabilities.
Team Stability & Long-Term Retention
Stability, team retention, and long-standing client relationships are strong indicators of reliability. The following questions reveal if a partner will be around to support your product years after launch.
9. How large is your company?
Why this matters: Company size affects resilience, responsiveness, and long-term continuity. You want a software development partner that is large enough to provide stability and continuity, but small enough to remain flexible and responsive.
Very small teams may lack resources to scale or support long-term products. Larger organisations can introduce unnecessary management overhead and cost.
For many businesses, a mid-sized development partner offers the right balance.
10. What is the longest you’ve retained a client?
Why this matters: Long-term retention is a strong indicator of trust, consistent delivery, relationship stability, and the ability to grow alongside a client’s changing needs.
It also offers insight into how a company handles challenges over time. Can they adapt, communicate effectively, and continue to earn trust beyond the initial engagement?
At KRS, we’ve retained some clients for over 20 years, reflecting partnerships that have evolved and endured over time.
11. What happens after the project is complete?
Why this matters: It’s common to assume that software will run smoothly once it’s built. But software is never truly ‘done.’
Ongoing maintenance, updates, bug fixes, performance optimisation, and security patching are essential. A reliable software development partner should clearly outline post-launch support, including:
- Support SLAs
- Backups
- Disaster recovery
- Long-term continuity
They don’t disappear once the product goes live.
Project Management & Communication Style
Clear communication is often the difference between a smooth project and a difficult one. Ask these questions to establish how a development partner manages projects and maintains alignment throughout the build.
12. How do you handle project management and communication?
Why this matters: Misaligned communication is one of the most common causes of project failure.
Project management and communication needs vary depending on the organisation and level of involvement required. Startups could prefer rapid iteration and direct access to developers, while larger organisations often require structured governance, formal reporting, and alignment with internal project managers.
A strong software development partner should be able to adapt their project management and communication approach to fit your organisation, rather than applying a one-size-fits-all process. Modern teams may also use advanced tooling to support documentation clarity and backlog refinement, but alignment and accountability should always be human-led.
Development Process & Quality Assurance
Understanding how a development team builds software helps set expectations for how work progresses from week to week. The next set of questions focuses on delivery approach, quality assurance, and how change is handled during development.
13. What is your development methodology (Agile, Waterfall, Hybrid)?
Why this matters: Methodology determines how change, risk, and delivery are managed. While there’s no single “correct” development methodology, there is a correct fit.
Understanding whether a software development partner uses Agile, Waterfall, or a hybrid approach will help you see how they manage change, track progress, and deliver predictably. Knowing this upfront helps you understand what to expect throughout the project lifecycle.
14. What is your QA process?
Why this matters: Quality assurance protects reliability, user experience, and brand reputation.
Hire software developers in South Africa who use a combination of automated testing, manual testing, QA specialists, and structured user acceptance testing. While quality is a shared responsibility, leadership and accountability for QA should come from the development partner.
15. What happens if I change my mind during the build?
Why this matters: Spoiler, you probably will. Change is a normal part of software development. In many cases, feedback and new insights emerge as the product takes shape.
When you outsource software developers in South Africa, they must be transparent about how changes affect scope, timelines, and budget, and guide you through those decisions as the project evolves.
Contracts, IP Ownership & Legal Protection
Legal considerations may not be the most exciting part of a software project, but they are among the most important. Contracts, ownership, compliance, and data protection protect both parties and help prevent issues later.
16. Who owns the product?
Why this matters: Intellectual property and copyright laws determine who owns the software that is developed.
In most cases, ownership initially sits with the author of the code, which is typically the software development company. It’s important to understand how ownership of the source code is assigned and transferred within the contract.
These details should be discussed clearly before development begins. For further reading, Andrew Marshall provides a helpful overview of this topic.
17. Can we review the contract and NDA before we start?
Why this matters: A well-structured, clear contract is a sign of professionalism. It also reduces legal and commercial risk.
The contract should clearly define scope, deliverables, timelines, security responsibilities, support arrangements, and intellectual property rights. If your idea or data is sensitive, a non-disclosure agreement (NDA) should be in place before any detailed discussions begin.
18. What is your approach to security and data protection?
Why this matters: Security failures carry legal, financial, and reputational consequences. It should be designed into the product from the outset, not added later.
Ask how the software development firm in South Africa approaches data protection regulations such as POPIA and GDPR, along with encryption, access control, audit trails, and incident response.
If a partner cannot explain these areas clearly and confidently, they may not be the right fit.
Your Next Step in Choosing a Custom Software Development Company in South Africa
Choosing a software development partner is a strategic decision that directly affects your product, timelines, and long-term outcomes.
It’s not only about technical capability. You’re selecting a long-term partner who will help navigate complexity, make informed decisions, and build software that can evolve over time.
These questions can also be used as a structured evaluation framework during vendor shortlisting and procurement discussions.
If you have questions not covered here, we’re always happy to chat. As an experienced custom software development company in South Africa, KRS has been building secure, scalable software for almost 40 years. We’d welcome the opportunity to support your next project. Chat to us today.
